Scan purchase invoices and bills for rent, utilities and services. Review extracted details, convert supplier packs into stock units and let HoreX Intelligence remember confirmed product matches.
Read purchase invoices and expense bills in Arabic or English.
Turn bags, cases and cartons into the kilograms, litres or pieces you stock.
Use your team’s confirmed supplier matches on future invoices.
Post the checked invoice to record stock and purchase prices.
01 / FROM PAPER TO PURCHASE
Photograph the invoice at the restaurant or upload the supplier’s PDF. HoreX reads the supplier details, invoice number, date, products, quantities, prices and tax into an editable draft.
The original stays attached to the purchase record. Your team can check a line against the document, correct a price or quantity, and work through several invoices in the review queue.
02 / DOCUMENT REVIEW
Open the supplier’s document beside the purchase details. Check the invoice number, dates, supplier, payment terms and amounts while the original stays in view.
Correct an extracted field directly in the draft. The attached PDF or photo remains part of the record after posting, so finance can return to it when checking a bill.
03 / PRODUCT MATCHING
A supplier may use a different name for the ingredient you stock. HoreX proposes a catalogue match for each invoice line while keeping the supplier’s original description beside it.
Your reviewer can confirm the product, check quantities, prices and VAT, and resolve unfamiliar items. The purchase is posted when the team is satisfied with the result.
04 / UOM CONVERSION
Buy in the units your suppliers sell, then receive stock in kilograms, litres or pieces. Each purchase unit has its own conversion factor, used for both quantity and cost.
Keep different rules for different products, suppliers or supplier items. Confirm the pack size once and use the conversion on future invoices.
For example, four 25 kg bags become 100 kg in stock. A smaller 5 kg pack uses its own conversion. The purchase price is converted to a cost per kilogram too.
For example, two cartons of twelve 1-litre bottles become 24 litres in stock. Individual bottles and smaller cartons can have separate purchase units.
For example, three trays of 30 eggs become 90 pieces in stock. A bulk box or a dozen has a different factor, while recipes continue to use pieces.
05 / HOREX INTELLIGENCE
Your reviewer connects the supplier’s description to the right product. HoreX Intelligence retains confirmed matches when the invoice is posted and uses them on later invoices from that supplier.
Familiar items can be matched from that history before AI works through new descriptions. Your catalogue, supplier names and confirmed pack conversions become useful knowledge for the next delivery.
New or uncertain items remain available for review. Your team keeps control of the product and unit that enter stock.
06 / STOCK & INGREDIENT COST
Post the reviewed itemized invoice to receive the products into the selected branch’s stock. The confirmed unit conversion determines the quantity received and the purchase cost per stock unit.
The purchase becomes part of the ingredient’s price history, feeding recipe costing and financial reporting. Your team can trace a price back to its supplier invoice instead of maintaining a separate cost sheet.
07 / PURCHASE ORDER LINK
Keep the supplier invoice linked to the purchase order it belongs to. The team can return to what was requested, what was recorded as received and the document used to post the purchase.
When a quantity or price needs explaining, the order, receiving record and supplier invoice give your team the context. Posting the itemized invoice records the stock purchase.
08 / GENERAL EXPENSES
Capture the everyday costs of running your restaurant too. Upload a PDF or photograph a bill for rent, utilities, repairs or services. HoreX reads the supplier, invoice number, date, amount and VAT into an editable expense record.
Check the details, choose the expense category and post the bill. Keep the original document attached to the record, with its supplier, due date and payment status available when your accountant needs them.
Posted expenses feed payables and profit and loss reporting. They record the cost of the service without creating stock quantities.
Document extraction, supplier knowledge, unit conversions and general expenses in one workflow.
Upload the supplier document from your computer or phone.
Keep the supplier's PDF or phone photos attached to the purchase record. A clear, complete document gives the extraction step more reliable information to work with.
Check that all pages belong to the same invoice before reviewing the extracted draft.
Prepare an editable draft from the document.
HoreX extracts supplier details, document fields and line items into an editable draft. Arabic and English invoice documents are supported.
Compare the result with the original. Correct the supplier, date, quantities, prices and tax before posting.
Confirm catalog matches and supplier pack conversions.
Confirm which catalog product each supplier line belongs to. Supplier descriptions and your internal product names do not have to be identical.
Check the quantity inside a case, bag or carton. The pack conversion determines both the received base quantity and the unit cost.
Keep documents awaiting posting visible to the receiving team.
Bulk upload and the posting queue help the receiving team keep track of documents awaiting review.
Each invoice keeps its own source, lines and state. Check the individual document and resolve product or unit questions before posting.
Trace what was ordered, received and posted.
A purchase order records what you requested and receiving records what arrived. Link the supplier invoice to that order rather than losing the connection in a separate record.
Posting the reviewed itemized invoice creates stock for the receiving branch and completes the order's invoice follow-up.
Keep original attachments and the document history together.
Keep original attachments with the invoice so the team can return to the supplier's document when investigating a line or price.
Posted purchase prices become part of product cost history. Review the original quantity and pack unit when a cost looks unexpected.
Convert supplier packs into your stock units and unit cost.
Keep purchasing and stock quantities connected even when they use different units. A supplier bag, case or bottle can be converted into the kilograms, litres or pieces used in your catalogue.
Store the confirmed conversion for a product, a supplier or a specific supplier item. Different supplier pack sizes can keep their own rules.
The factor affects both the base quantity received and the unit cost. Review an unfamiliar pack before posting the invoice.
Build supplier matching knowledge from reviewed purchases.
Your team’s confirmed product matches are retained when a purchase invoice is posted. They connect the supplier’s item name with your catalogue product.
On a later invoice from the same supplier, HoreX checks that existing knowledge before asking AI to work through unfamiliar descriptions. Known items need less repeated matching.
Confirmed unit conversions are retained alongside the purchasing setup. New products, changed descriptions and uncertain packs still need your reviewer’s attention.
Scan service bills and keep the original with the expense record.
Use general expenses for bills such as rent, utilities, repairs and services. AI extracts the supplier, invoice number, date, total amount and VAT from the uploaded document.
Review the extracted fields and select the expense category before posting. The PDF or photo remains attached, so the team can return to the original when checking the charge.
Keep the supplier, due date and payment status with the expense. Posted bills feed payables and profit and loss reporting without receiving inventory quantities.
Upload invoice photos or a PDF. AI extracts supplier details, product lines, quantities, prices and tax into a draft. Check the original document, correct the draft and explicitly post it when it is ready.
No. Extraction prepares a draft. Posting an itemized purchase invoice creates the stock receipt for the receiving branch. An expense invoice records an expense and does not receive product quantities.
HoreX supports Arabic and English invoice extraction. Scan quality and document layout affect the result, so your team reviews the extracted fields and totals before posting.
HoreX proposes catalog matches for extracted supplier lines. Confirm the product and unit, including the base quantity inside a supplier pack. Review uncertain matches before posting.
The posted purchase price becomes part of the product cost history used by recipe costing and reporting. Stock quantities are routed to the receiving warehouse. Finance reports retain their selected period and cost basis.
Yes. A purchase order records what you ordered; receiving records what arrived. The linked itemized tax invoice is the posting document for stock. Review quantities and discrepancies in that workflow.
The purchase invoice workspace has bulk upload and posting queue tools. Each document keeps its own extracted lines, review state and original attachment; check each document before posting.
Yes. Set how much of the stock unit is inside the purchase unit. For example, one bag can contain 25 kg. HoreX uses that conversion for received quantities and unit cost. Rules can apply to a product, supplier or supplier item, so different pack sizes can be kept separately.
Yes. Confirmed product matches are retained when an invoice is posted. HoreX uses that supplier-specific history on later invoices before matching unfamiliar descriptions with AI. Confirmed pack conversions are also retained for future purchases. Your team can still review new or uncertain items.
Yes. Upload bills or receipts for rent, utilities, repairs and other services as general expenses. HoreX extracts the supplier, invoice number, date, amount and VAT. Review the fields, choose the expense category and post the bill. The original stays attached, with due dates and payment status in the record. Posted expenses feed financial reporting without receiving stock.
See extraction, UOM conversion, supplier matching and posting with your restaurant’s purchasing team.
