Record arrivals and departures, see which branch staff worked at, and review shift exceptions before payroll.
Staff use their phone and the restaurant’s POS or KDS.
Resolve shift exceptions and decide payable time.
Check the branch where the employee is working.
01 / STAFF CHECK-IN
Staff scan the attendance QR on a POS or kitchen display and confirm their arrival on their own phone. HoreX records the time and checks the branch using the phone’s location.
At the end of service, the same flow records departure. Staff see which action is next and whether it was saved, while the manager has the attendance record to review against the rota.
02 / THE TEAM VIEW
See planned shifts, worked days, days off and missing check-ins across the team. Narrow the view by branch, department or position, then go into the shift that needs attention.
A shift marked as worked can still have a missing phone record. Keeping both visible helps managers resolve the gap instead of treating every missed scan as an absence.
03 / SHIFT REVIEW
Compare the planned shift with the recorded arrival and departure. Check a late start, extra time or a missed mark with the person responsible for that service.
Open the employee’s shift from the schedule. Check its status and times, and review the attendance evidence before deciding how the day should be paid.
Choose the treatment for the shift, confirm payable start and end, and record overtime or a deduction where appropriate. The decision keeps the reason with that employee and date.
The manager records the payable hours and the reason for any adjustment. An early arrival does not automatically become overtime, and a missed check-out does not automatically become a deduction.
04 / BRANCH CHECKS
When someone covers another restaurant, their attendance belongs to the location where they actually work. The branch and available location evidence stay with the event for the manager’s review.
Set the check-in rules for each site: eligible POS or KDS screens, whether device location is required, and the permitted distance from the branch. Managers can investigate an indoor location problem without losing the context of the shift.
05 / CONNECTED PAYROLL
Payable time and approved adjustments carry into the employee’s payroll period alongside salary settings and other approved amounts. The payroll team can review the salary calculation without rebuilding attendance in a separate spreadsheet.
Prepared and paid payroll periods protect the associated attendance decisions. Keep the shift history and its reasoning available when the team needs to explain a figure later.
The controls behind check-in, branch matching and payable time.
Start a shift from the code on the restaurant screen.
With signed QR required, an employee scans a short-lived code generated by an eligible POS or KDS. A linked employee account identifies the person; the QR provides the restaurant-screen context. A bookmarked page alone does not satisfy this check.
Record where the phone was at check-in.
When location is required, the employee must allow the phone to share it before recording attendance. The event keeps the reported position and its accuracy for review. This is check-in evidence, not continuous tracking of staff throughout their day.
Check that the phone is close enough to the restaurant.
Each branch can have its own coordinates and attendance radius. With the geofence enabled, a phone outside the permitted area is refused. The location must also agree with the branch of the scanned QR.
Set a useful tolerance for the building.
A phone can report an imprecise location indoors. Set the maximum accepted accuracy and review branch coordinates when people are refused at the door. Keep the setting appropriate to the actual premises.
Keep the place actually worked with the attendance record.
Staff covering another location use that branch’s screen and location. The match follows the configured branch where they are recording attendance, rather than silently assigning the event to their usual workplace.
Choose which POS and KDS devices can issue codes.
Attendance settings can restrict QR generation to selected active terminals. This lets the team use the restaurant devices intended for staff check-in and keep the screen setup consistent between branches.
Review one service day or a wider period.
Use the attendance report to inspect planned shifts and their available attendance facts. Switch between day and month views and filter by brand, branch, department, position or status to narrow the review.
Put the rota beside the clock-in record.
The planned shift remains visible alongside recorded arrival and departure. Missing events stay visible as missing evidence. They do not become invented working hours or an automatic decision about pay.
Find late arrivals and additional time to review.
Compare attendance with the scheduled times to identify exceptions. Early arrival, a late finish or a missing check-out needs context from the manager before it affects the payable shift.
Keep location context close to the event.
Where device location is available, the record includes the matched branch and distance. A manager can review that evidence alongside the time and method used to record attendance.
Approve the extra time that was actually worked.
A manager reviews the shift and records the payable time or overtime decision with a reason. Simply arriving early or leaving late does not by itself authorise additional pay.
Resolve the exception before changing pay.
A late arrival may need an adjustment, a correction or no deduction. The authorised manager records the decision after reviewing the evidence and the employee’s circumstances. Raw minutes late are not an automatic salary deduction.
Handle a missed punch with an accountable record.
If a device failed or an event is missing, an authorised manager can record or correct attendance within their employee scope. Keep the reason and review the resulting payable time before payroll.
Resolve an unusual shift without rewriting the rule.
Use the shift decision to handle an isolated attendance issue. The manager’s choice stays with that date, allowing the normal branch and attendance rules to remain in place for the team.
Protect attendance decisions already used for pay.
The system checks the payroll period before allowing changes to payable attendance decisions. Pending and paid payroll periods are protected so later edits do not silently change an already prepared salary period.
See what was recorded and how it was reviewed.
Attendance facts keep their recording method, time and available branch evidence. The manager decision holds the payable-time treatment and reason. Keep those two parts together when investigating a shift.
Use reviewed attendance in the salary calculation.
The payable-time decision feeds the payroll workflow alongside the employee’s salary settings and other approved adjustments. Attendance provides the evidence and review; payroll remains the place to check and prepare the salary payment.
Employees need a supported phone with a camera, browser or app access, and location permission. The restaurant displays an attendance QR on an eligible HoreX POS or KDS. Configure the employee-account links and branch locations before rollout.
They scan the QR at the branch they are covering and record attendance there. The system checks the device against the configured location; with the geofence enabled, the scanned QR and location must agree.
No. Late arrival is evidence for review. An authorised manager decides the payable time or adjustment and records the reason before it is used in payroll.
Attendance settings control whether the geofence is enforced. Each branch can have its own coordinates and radius. Review the setup before relaxing location requirements.
The report offers day and month views with filters for the team and status. Planned shifts sit alongside available attendance facts, branch evidence and the manager’s decision.
Reviewed payable time, overtime and adjustments feed the payroll workflow. The payroll team still checks the period and prepares payment. Pending and paid periods protect the associated decisions.
The employee should report the issue to the manager. An authorised manager can handle a missing event or correction with a recorded reason; the system should not assume hours that were never recorded.
Yes. The existing monthly staff schedule provides the plan against which attendance is reviewed. A work pattern and a recorded arrival remain separate facts.
Walk through check-in, branch rules and the manager’s review with your team.
