Procurement for restaurant teams.

Search the product catalogue, choose a supplier for each ingredient and build one cart. Review supplier subtotals and the combined amount, then choose the receiving branch and delivery details.

Creating orders splits the cart into one draft per supplier. Open each draft, make any changes and send it. Draft, Sent and Confirmed show the order before arrival; receiving records the delivery, and the linked posted supplier invoice completes the purchasing record.

• Product-first order cart
• One draft per supplier
• Delivery details and order statuses
• Linked supplier invoice

Select a catalogue product in a new purchase order to see its previous suppliers, latest purchase dates and prices. Choose the supplier in that same panel before adding the quantity to the cart.

Posted purchase lines keep the supplier, quantity and price behind each purchase. Review that history before choosing a vendor or discussing a price change.

Compare like-for-like units. A carton price only becomes useful beside a kilogram price once the pack conversion is correct.

• Supplier purchase history
• Ingredient prices
• Pack conversions
• Source invoices

Use supplier records for contact details and payment terms. Link the products they supply, including the supplier's item names and pack sizes.

When several suppliers carry an ingredient, choose the appropriate supplier for that order. Keep pack quantities consistent so prices and stock quantities remain comparable.

• Supplier contacts
• Payment terms
• Supplier items
• Pack sizes

Upload the supplier document and extract its header and line items. Arabic and English documents are supported.

Review the original attachment alongside quantities, prices and tax. Confirm each catalog product and supplier pack conversion before posting.

• PDF and photo upload
• Arabic and English
• Product matching
• Review before posting

Open the purchase order when the delivery arrives. Check each product and enter the actual quantity, including any shortage.

The received order waits for its supplier invoice. This physical checkpoint helps the kitchen plan with arrived goods; posting the invoice is the separate step that updates the stock ledger.

Receipt closes the order as one final delivery; an entered shortage is final for that purchase order. An optional invoice attachment can start a linked draft for review.

• Ordered quantities
• Actual received quantities
• Visible discrepancies
• Invoice follow-up

Keep the supplier invoice linked to the received purchase order. That connection makes differences between requested, delivered and billed quantities easier to investigate.

Use the supplier's document when reviewing billed prices. A discrepancy should lead back to its order and invoice, with the actual amounts preserved.

• Order-to-invoice link
• Quantity differences
• Price differences
• Source documents

Select a branch and review products below their par levels. Smart Order separates posted stock from deliveries received but not yet posted, so an invoice waiting for review does not make an arrived delivery disappear from the calculation.

Review the proposed quantity, choose suppliers and adjust for the service you are planning. Add the items to the cart, then create supplier-specific drafts for your team to review and send.

• Branch selection
• Posted and pending stock
• Editable quantities
• Supplier grouping

Configure product thresholds for the relevant stock location. Smart Order uses those par levels to identify the items that need attention.

Review the targets as your menu and service volumes change. You can adjust the suggested order quantity before adding it to the cart.

• Product thresholds
• Location scope
• Below-target products
• Manual quantity adjustment

Posting a purchase invoice records the price paid for each mapped product. Those purchase records feed the cost calculations used by recipes and reports.

Supplier units matter here too: confirm how many base units are in a pack before posting, so both the received quantity and unit cost are correct.

• Posted purchase prices
• Base-unit costs
• Recipe cost connection
• Purchase history

Use the expected delivery date and order status to follow outstanding orders.

After receipt, Awaiting Tax Invoice identifies orders with no invoice yet. Awaiting posting identifies orders whose invoice exists but is still a draft.

• Expected dates
• Active orders
• Awaiting Tax Invoice
• Awaiting posting

Review procurement totals, supplier spend and purchase differences for the selected reporting period.

Use the underlying invoices and orders to investigate an amount. Keep branch and period filters aligned when comparing results.

• Supplier spend
• Period filters
• Purchase discrepancies
• Document drill-down

Post the reviewed itemized supplier invoice to record incoming products for the receiving branch. An order or a scanned draft on its own does not create a stock movement.

The order, physical receipt and invoice stay connected, helping you avoid counting one delivery twice.

• Receiving branch
• Itemized purchase lines
• Posted stock movement
• Linked order

The supplier invoice carries the billed amount, due date and payment state. Finance can follow the purchase without re-entering the supplier document.

Purchases and ingredient consumption answer different questions. Review purchasing totals alongside the appropriate stock and financial reports for the period.

• Supplier invoices
• Payment state
• Due dates
• Source-linked costs